The Phone Is Ringing for Spring and Fall weddings

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The phone has begun to ring (again). Every year at this time all the nervous brides begin to beg their grooms to make an appointment with a potential wedding minister. If that is you, please do not hesitate to call me. Let’s meet over coffee soon so you can quit worrying about finding a minister for your big day. The best reason to call now is because you want your pick of ministers. You do not want to get stuck with those who no one else wanted.

Choosing a minister is one of your top five important decisions. If you don’t like the first one you meet then you will have time to meet with another one.

Two people have a mic: the DJ and the minister.  Make sure you LOVE them both.  These are the two people who can make or brake your wedding.

Good luck and start making those appointments.

How To Choose A Wedding Venue

phoenix wedding ministerBefore meeting with the first reception site manager, consider these important factors in determining the venue that is right for your wedding reception.  The reception site is undeniably the most important and most expensive piece of the wedding planning puzzle, so you’ll want to put some careful thought into this essential planning task.
Things to Consider When Choosing a Wedding Venue:
Theme and Style of Your Wedding Reception
Beyond the basic banquet hall, an overwhelming array of reception site options exists. From country clubs to mansions to museums, each set the stage for a specific style of event. Before deciding, determine the type of wedding you would like to host.
We cannot overemphasize—today’s wedding receptions are about personality and creativity. Your wedding is not your mother’s or your grandmother’s. It’s not your best friend’s wedding either. This is your once in a lifetime event.  Take advantage of your time in the spotlight to put together a wedding reception event that really shines. Consider your personal style. Do you want your wedding to be a reflection or a departure from that? Just because you tend to be more city-chic does not mean you can’t throw a country-style foot stomping hoe down of a wedding.
Put some thought into this, and envision your perfect wedding reception. The theme and style you wish to reflect will help dictate the type of reception site you choose. Remember that options abound beyond hotel ballrooms, banquet halls and country clubs. Also consider mansions and historic sites, museums or parks. The sky is the limit!
Geographic Location of Your Wedding
Where do you want to get married? In your hometown? In your fiance’s home town? In the town where you currently live? Or even on a Caribbean island? With today’s jet set couples, the possibilities really are endless. Don’t be afraid to consider something different or unexpected. Perhaps the style or theme of your event will dictate the location—a tiki-style hut by the beach, a rustic farmhouse in the country, a posh ballroom overlooking a metropolitan cityscape, a dinner cruise on the lake or bay. You get the idea…
Wedding Size
OK—so you have decided to get married in a historic mansion near your hometown. Great—you’re almost there! But before you get in your car and start touring reception sites, there is one major factor to consider. Capacity—one of the most important criteria in finding the perfect wedding venue. No matter how beautiful a place may be, if you anticipate a guest list of 300, cramming them into a facility that seats 150 will quickly turn an elegant affair into a mob of angry guests.  Most reception sites make setting capacity information readily available. If not, give a quick call to the general phone number and find out. Make sure to differentiate the capacities for the type of reception you envision (seated dinner, buffet, cocktail reception etc.) There may also be different capacity based on the setting with or without a dance floor.
Find a Venue that Meets Your Wedding Reception Needs
Find as many reception sites that meet these initial criteria as you can. Search our local wedding venue directory to find reception sites in your area, and narrow down your list. Then, schedule appointments to tour each wedding venue and meet with the manager. After that, it’s decision making time!

How do I choose a DJ for my wedding?!

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Next to the wedding ceremony, your wedding reception is the biggest part of your wedding day and aside from the food and drink, the most important part of your wedding reception is the music. In the United States it has become very common to use a Disc Jockey (DJ) to provide the music and emcee at wedding receptions. Finding a DJ for your reception is probably going to be a bit more complicated but a lot more important decision than you may think.

We’re here to help…

We’re here to help by trying to go over some basic do’s and don’ts in finding just the right DJ for your special day. We’ll go over whether a DJ or a band is right for you, how to choose the right DJ, what to expect and ask for from them, a bit about the contract, and some common problems to look out for.

Should I use a band or a DJ?

There are a lot of pro’s and cons to both in deciding on whether to use either a band or a DJ for the music at your reception. In a nutshell the choice boils down to what kind of musical feel and experience you want for your reception and the amount of money you want to spend. Let’s talk for just a minute about wedding bands to illustrate the major differences and see if maybe that’s the way you want to go, then we’ll get back to DJ’s. The same rules of thumb will apply to finding and hiring either and to the contracts and what you should ask for and expect for from both.

Having a live band provides a much different musical experience for your reception but they usually cost a lot more. Live bands have a much bigger sound, different dynamic and larger presence and can interact with your guests a bit differently than a DJ. Wedding bands will usually always play requests and emcee the reception in basically the same way as a DJ.

An experienced wedding band knows how to keep your reception moving along and keep it exciting, keep people dancing and do all the traditional, intimate things like having special dances for the bride and her father, groom and his mother, etc. On the downside, you are dealing with a group of people instead of just one or two, and a lot more equipment, which means there are that many more things that can go wrong, so bands can tend to be somewhat more unreliable than DJs tend to be.

A DJ is not as large a presence and the sound is very different than a live band, but a good DJ can really work a crowd and entertain your guests and they cost a lot less. An experienced wedding DJ can really make your reception special. DJ’s usually have an extensive library of music so they can take care of almost any requests, they cost a lot less and you’re only dealing with one or sometimes two people, so your chances of something going wrong are minimized. Having said that, since you usually are only dealing with one person, if something does go wrong with that one person, or they have the wrong or a bad personality, you can end up with nobody or just a really long, really bad day. Bands and DJ’s can both usually find a quick replacement if someone can’t make it, but you can see the problem with both.

A good rule of thumb is to try and have a backup for either and that they will be available on fairly short-notice and that your band or DJ will try to call you in plenty of time if they run into trouble of any kind in making it to your reception. A phone call to your band or DJ one month and again one week before your wedding, to confirm everything is set, is always a good idea, this gives time to get your backup in place if you need to. This should just be a quick, friendly call, just to say hi and make sure all is still on track and to go over any last minute changes, requests or ideas.

Don’t get overly concerned with problems or something going wrong though, just have fun planning you special day! Many of the problems with no-shows and bad equipment we discussed above will rarely occur if you do your homework and use due diligence in picking an experienced, professional band or DJ. But they can happen, and it’s a really good idea to have some kind of a backup plan in place.

Finding the right DJ

Finding the right DJ is essential to having a great wedding reception, hire the wrong one and it can ruin your whole day! A bad DJ can actually turn your reception into a nightmare, so this really is a very important decision and should be made very carefully.

People usually opt to use DJs because it’s simpler than dealing with a live band and usually less expensive. You will usually find quite a few DJs in your area to choose from, and they will range in experience from casual guys that moonlight and do it on the side to professional wedding and corporate DJ companies and DJ’s that can come equipped with their own light show if that’s what you want.

Prices for DJs

Sometimes you can find a casual moonlighting DJ that can do just as good a job as the more expensive guys so you have to check them both out before you decide, more about that later. Prices can usually range from $300 to $3,000 for a DJ, the average being around $1,200 for a professional and depending on who and what you include. There are lots of options here but there are also almost as many things that can go wrong. Remember your wedding reception is no time for amateur hour!

Professional DJs and Experience Counts

The bottom line in deciding on your DJ, and the single most determining factor, should be experience, experience, experience. You should always opt for the DJ with the most experience – specifically wedding reception experience – that you can find.

There is a flow to wedding receptions and a professional, experienced wedding DJ that has done many receptions is familiar with how receptions proceed, the traditions, and how to emcee and keep your reception moving along and keep your guests happy and dancing. There is also nobody that can save your reception faster when something goes wrong, food gets delayed, or other things happen, than a really experienced wedding reception DJ. Most of the time your guests will never know of a problem as the DJ has kept them entertained while the problem was fixed.

One of the best ways to find a top-notch wedding DJ is to ask the venue where you are having your reception if they have one that has done numerous weddings there that they can recommend. A DJ that knows the venue and the support staff and has worked it many times before is a real advantage, obviously has the experience and can really help things run super smoothly.

If you are using a DJ company, a good idea is to always insist on hiring the owner of the company. The owner will probably cost more to hire but they will almost always have more experience and it is usually well worth the extra money. You can specify this in your contract with no substitutions allowed so they can’t switch at the last minute. But getting back to what we talked about before, always have your own backup plan, even if you’re using the best DJ company on the planet, and always check in quickly and confirm a month, and then the week before your wedding to make sure everything is still on track.

Another good way to find a good DJ is word of mouth or personal experience. Ask co-workers and friends or maybe the DJ that did that awesome job at the last wedding you went to is available.

Get DJ Referrals and References

Another option to all the above is to ask the caterer, tuxedo rental company, photographer, or the limo company you are using if they can recommend one. Oftentimes they will run into certain DJ’s over and over and get to know the best ones because they are all basically all in the same business of doing weddings.

Aside from experience, the other most important thing to look for in hiring a DJ (or band for that fact) is their personality. They really should be someone that will fit in comfortably with you and your guests and be able to develop a rapport with everyone during the reception. People should feel comfortable with the DJ and he should be someone you feel will go to extra lengths to be friendly and talk nicely with your guests as they will probably be talking to the DJ and asking for requests throughout the whole reception.

Try never to hire a DJ sight or video unseen!

A good idea when possible is to always pre-interview your prospective DJ over the phone and then when you think you’ve found the right one, you set up a meeting in person to make sure they really are the right DJ for you and go over all the details, and sign the contract. Meeting in person isn’t always possible, but never, ever hire a DJ sight or video unseen! A major rule of thumb, especially if you can’t meet in person, is to always, always, always ask them to send you some video of RECENT receptions they have done so you can see them in action.

What to ask and expect from your DJ

OK, you’ve done your homework and you’ve found your perfect DJ. He’s got a lot of experience, has done a lot of weddings, and you get along with him well personally and you’re ready to meet in person. There are a few things you should go over with and look for from your DJ, and a good one will want to go over these with you to ensure a smooth and memorable reception.

Check out the equipment.

Absolutely the most important thing to look for in choosing your DJ, besides experience, professionalism and the right personality, is their equipment. Ask about the quality and condition of the equipment your DJ will be using and make sure it is professional quality and in good working condition. If the DJ does corporate functions, chances are they have state of the art equipment. One of the reasons to see RECENT video is to check out their current equipment setup. Make sure your DJ is able to handle any technical or equipment problems that may come up and preferably that they have some backup equipment on hand in case of a breakdown!

Names of the wedding party guests and the pronunciation.

Go over the names of all the members of your wedding party that the DJ will be introducing at different points during the reception. You should provide them a list with the names, who they are and the phonetic pronunciation next to the name so you are sure it will be pronounced correctly. It really ruins the professionalism of the evening, and is very uncomfortable for all, when the DJ introduces the mom of the bride or someone else and says their name wrong!

Extensive Music Library?

Find out how extensive a music library your DJ has, what type of CD’s they are using, and how they will handle requests. A lot of DJ’s will be well organized and even digital so they can look up and play songs quickly and easily. Ask to see how your DJ will find and select songs. What you don’t want is your DJ fumbling through stacks of CD’s or compilation CD’s looking for an important song!

Having said that, now that you’ve hired them and they are working, trust them to pick the songs to play and don’t treat your DJ like a jukebox operator! A professional DJ that is experienced will know what songs to play and when. They will know how to feel out the crowd and keep your reception going. To a large extent you should always let your DJ read the crowd and decide what songs to play to as well as providing requests.

Plan your special songs and for requests…

There are certain special songs that are played at different points during every reception and you need to go over these with your DJ before hand. The song for the first dance which is always between the bride and groom is usually a special song for them that they will select and the DJ must have. The second dance is between the bride and her father and some traditional songs would be “Daddy’s Little Girl” or “What A Wonderful World” but usually again it will be a song that is special to the bride and her father. The third dance is usually between the groom and his mother, again sometimes a traditional song like “Moon River” or “Sunrise, Sunset” can be played, but usually the mom and groom will select a special song they want to have played. If you have picked the right DJ, he has done this many times and knows what songs to play and can help you decide. Just ask your DJ for more traditional song ideas or make sure that they have your special songs available if you pick your own.

Requests are a big part of a really enjoyable reception and your guests will be asking the DJ to play requests all night long. Song requests are what keep your guests partying and out on the dance floor and will really help make your reception a hit. This brings us back to how well organized your DJ is and how extensive a library of songs they have. Make sure your DJ is able to quickly and easily handle almost any requests from your guests! If you have songs you know you want played, go over them in advance and make sure your DJ has them, if not, make sure they get them. A lot of DJ’s have song request lists you and your guests can fill out in advance so they can make sure they have the songs on hand.

Karaoke anyone?

A hugely popular hit at receptions is karaoke. A DJ that is set up for karaoke is a big plus and your guests will absolutely love it. But here again you need to make sure the DJ has good equipment and they are set up right for it, otherwise it can just be frustrating for everyone if things don’t work right. If done right it can really make the night, and there is nothing more fun than watching wedding video months after and for years later, of Uncle Harold, or Cousin Kevin singing karaoke after having a few glasses of wedding champagne!

The dj contract…

Now let’s talk a bit about contracts. You should always get a signed contract, and this applies to each of your wedding vendors. A contract is there to protect you and the vendor in the event that something does go wrong. Never sign a contract without reading it completely and understanding the terms and conditions. Professional DJ’s will have contracts made up ready for you to sign, but make sure the following items are included:

  • Your contract should have the date you sign it, your name and the name of the DJ or the DJ you want if you hire a specific DJ (such as the owner of the company), specify no switching DJ’s allowed.
  • The date, time and location of your wedding reception and the time they should be there to begin.
  • Your contract should clearly spell out all charges and fees, including any extra equipment or services that you have asked for. An itemized list is best for this.
  • Any deposits and the balance due should be noted, and the terms (refundable and non-refundable).
  • Any special requests you have, songs you want played or services you want to make sure are done, should be included in the contract.
  • Any songs you wish not to be played. Example: Ex’s favorite song.
  • Overtime charges should be specified in case your reception runs longer and that payment will be taken care of AFTER not DURING the reception.
  • Both you and the DJ sign the contract.
  • Specify the attire you want. Tuxedo is the norm for the DJ to wear so specify that you want the DJ to wear a tuxedo.
  • Specify what backup arrangements have been made in the event the DJ you hire gets sick or can’t make it for any reason. Specify who the replacement will be or at the very least that one will DEFINITELY be provided.
  • You may also want to specify that the DJ have backup equipment.

Let’s talk a bit about non-refundable deposits. Non-refundable deposits are designed to protect the DJ against lost revenue in the event you decide for some reason not to use them. Before you sign a contract with a non-refundable deposit, make sure you are 100% comfortable with your DJ and also the terms specified under which you can get your deposit back (for example, if the DJ doesn’t show up, equipment breaks down with no backup, or they don’t fulfill some part of the contract in any way).

What about food? Find out if your DJ wants to eat and include that in the contract. Some DJ’s will want to be fed, others will not want to eat while they are working, so find out in advance so you can order another meal, and put it in the contract.

You will probably spend at least 10 hours talking to your DJ before your wedding day and consulting with them on the specifics of the reception and everything you want. Remember if you choose the right one they will be very experienced, they will be able to guide you through the whole process and you will have the wedding reception of your dreams and one that you will want to remember for a lifetime!

(Great advise from our friends over @ Wedding Center.)

Who Pays For What These Days?!?!?

You have a dream wedding planned in your mind, but do you know who’s going to pay for what at the wedding? Traditionally, the bride’s family would pick up the tab but with the average cost of a wedding skyrocketing, and more couples getting married later in life, these traditional roles are far from set in stone.

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You have a dream wedding planned in your mind, but do you know who’s going to pay for what at the wedding? Traditionally, the bride’s family would pick up the tab but with the average cost of a wedding skyrocketing, and more couples getting married later in life, these traditional roles are far from set in stone.
Some scenarios for who pays for what:
  • Traditional Responsiblities
    • The bride’s family pays for: 
      – Reception costs, including food, music, decorations, rental fees and entertainment
      – Ceremony Costs including rental fees, decorations
      – Flowers for Ceremony and Reception
      – The bride’s wedding dress and accessories
      – Invitations, announcements, programs, and mailing costs
      – Favors
      – Photography
      – Transportation
      – Their own attire and travel expenses
    • The groom’s family pays for: 
      – The rehearsal dinner, including food, invitations, decorations and entertainment
      – Their own attire and travel expenses
      – A wedding present
    • The bride pays for:
      – The groom’s wedding ring
      – A wedding gift for the groom
      – Her hair, makeup, beauty treatments
      – Gifts for her attendants
      – Sometimes accommodation for any out-of-town bridesmaids
    • The groom pays for:
      – The marriage license
      – The bride’s engagement ring and wedding ring
      – The honeymoon
      – A wedding gift for the bride
      – The bride’s bouquet
      – Gifts for his attendants
      – Corsages for the mothers and grandmothers
      – Boutonnières for men in the wedding party
      – Sometimes accommodation for any out-of-town groomsmen
      – Fee for the minister
  • When the bride and groom are older, or whose parents don’t have resources
    The bride and groom pay for all wedding costs themselves
  • A modern take on who pays for what at a wedding:
    After announcing their engagement, the bride and groom sit down and estimate what they’ll spend on the wedding, probably after finding a reception site and making general decisions about theme, style, time of day etc. They then approach their parents and after describing what they’ve decided on so far, say gently, “We were wondering if you would be able to pitch in for any of the costs.” The parents may look at the budget and say, “We’d like to pay for the reception food and the flowers” for example. They may also offer a set amount they’ll contribute. If their parents say they can’t afford to contribute, or only offer a small amount, the bride and groom say, “Thank you for considering,” and perhaps have to revise their budget or find creative ways to pay for the wedding.
  • Split the budget three ways
    In this scenario, the bride’s family, the groom’s family, and the bride and groom themselves each pay for one third of the budget. Typically, this means they will also each invite one third of the guests.

Using The “B” Word Now, Not Later

Couples fight about money twice as much as they fight about sex (according to a Money Magazine). And the challenges can actually start even before you say “I do.”

phoenix wedding ministerMoney, Marriage and Budget

Most everyone hates the word “budget.” In our minds it means that someone is going to tell us what we can spend and worse, not spend. If it’s true that money tends to be one of the leading issues in American marriages, then it only makes sense to address those issues early.

Couples fight about money twice as much as they fight about sex (according to a Money Magazine). And the challenges can actually start even before you say “I do.”

After 22 years of marriage and working with hundreds of pre-marriage couples and married couples, allow me to offer these suggestions from our friends over @ www.YNAB.com:

ONE – Root Cause of the Marriage and Money Problem: Communication.

Spouses need to communicate a few things about money. And when you talk about this you need to be open and honest:

1. Goals: What do you want to do with your money?
2. Limits: What is a reasonable amount to spend without needing to discuss it previously with your spouse?
3. Budget: How much will you spend on various expenses?

TWO – Goals with Your Marriage and Money.  

Problems ensue when both spouses (whether they’re both income earners) are not on the same page regarding goals. When you set and strive for goals together it will bring you closer as a couple. It is important that the goals are mutually agreed to. If the husband’s goal is to build a shop out in the backyard before he is 50, and the wife’s goal is to redecorate the house, perhaps both goals should be worked toward. Either way, the goals need to be agreed to, written down, and reviewed on a regular basis.

It can be frustrating for the income earner to feel the money is just slipping through their fingers – or feel they are working “just to get by.” It can also be frustrating for the non-income earner to feel they won’t ever have a chance at their goal because they didn’t “earn” the money. (This line of thought is prevalent and completely wrong. Where there is a stay-at-home Mom – or Dad – there is a definite and very real economic value that is being provided by the spouse. That needs to be recognized and appreciated.)

Marriage and money problems abound when one spouse feels they “do all the work” because they’ll also feel that their goals then supercede the other spouse’s. Both spouses need to appreciate the work of the other, and give room for each other’s desires in the financial picture.

Spending limits stop marriage and money problems before they start. You might be required to negotiate reasonable limits and/or goals. If the husband wants the spending limit at $10 (control freak) and the wife wants it at $100 (spend-a-holic), you’re going to need to reach a compromise. The husband cannot simply impose his will on the wife to have it at $10, and the wife can’t expect the husband to be comfortable with her proposed spending limits.

The couple needs to talk through what they want, why they want it, and then listen and compromise to reach an agreement that both are comfortable with.

Remember, the spending limit is the limit above which point a discussion must occur if a purchase is to take place. The limit tends to rise as the couple’s income rises.

THREE – The Great Peacebringer: Budgets solve money problems in marriage.

A budget is really the culmination of all three points of discussion with a couple’s money. The budget is a mini set of goals for the month. Each month the couple should sit down and assess what they have available to budget for the month (if they’re following Rule #1 they’ll be doing just that).

As the couple moves down the categories, they need to assess and realistically project what they will be needing for the month. You’ll have problems with the money side of your marriage if just one spouse budgets. Why? Because they’ll expect the other spouse to go along with it – and the other spouse certainly won’t.

There is usually one spouse in the family that is a bit more detail-oriented. They might spend more time working with the budget, and that’s okay. The important part is that both spouses sit down and hold a conference of sorts – a board meeting – and discuss where the money will be going for that month. It is critical that each spouse is completely on board with the entire budget. You can’t cut corners and you can’t be domineering. You need to give a little, negotiate, listen, compromise, and express your true concerns and wishes about your money. You’ll find these monthly sessions to be therapeutic to your marriage and money problems.

FOUR – Root Cause of Marriage and Money Problems: Selfishness.

If you are selfish with money when it comes to communicating and sharing with your spouse then you have major, major issues. I might as well paint with a broad brush: If you are selfish in any aspect of your marriage, you have major, major issues. Consider the golden rule: Treat Your Spouse as You Would Like to be Treated. Concede where necessary, and pick your battles. Remember, you are not a joint venture – you are ONE.

Your marriage and money problems will melt away if you implement these few basic principles:

(1) Set and strive for common financial goals,

(2) Set a spending limit that necessitates a discussion prior to purchase, and

(3) Budget together on a monthly basis.

And one final thing: make sure each spouse has a bit of spending money for which they do not have to be accountable to the other spouse. It does wonders for money stress and strains.

Do Not Skimp on Your Minister or Your DJ…

You want to save money. You want to get as much as you can for each dollar you spend. But there are some things you don’t EVER want to skimp and they both are the people with the microphone.

wedding dj, phoenix wedding pastor, Arizona wedding minister, wedding officiant, pastor, wedding priest
You want to save money.  You want to get as much as you can for each dollar you spend. But there are some things you don’t EVER want to skimp and they both are the people with the microphone.
Two people have a mic and two people can make or break your big day.  The minister and the DJ.  So what do you look for in choosing one?  Consider the following:
1 – Do they have several years of experience?
2 – Do you have chemistry with them?
3 – Are they open to ALL your ideas?
4 – Who referred them to you?
5 – Have they seen him/her in action? (live on on video)